Free printable work order template

Print it, or choose “Save as PDF” in the print window to keep a fillable copy. No sign-up, no email.

Work orderNo. ________

Date requested

Requested by

Phone / email

Location (building, unit, room, address)

Problem / work requested

Priority

☐ Low☐ Normal☐ High☐ Urgent

Assigned to

Due date

Work performed

Parts / materials used

Labor (hours)

Date completed

Completed by

Approved / signature

How to fill it in

Number every order. Write the next number in the top corner so you can refer to “order 1042” instead of “the sink thing.”
One problem per order. Two leaks in two units are two orders. It keeps the history clean.
Be exact about location. “Unit 4B, kitchen, under the sink” saves a trip.
Write what was done, not just “fixed.” The next tech won’t have to guess what you did.
Get a sign-off when the work is for a customer or an owner who pays for it.

More detail in how to write a work order.

Same form, kept online: MaintenanceRequestDesk numbers each order, emails whoever it’s assigned to, takes notes and photos from a phone, and still prints when you need paper. Free for 2 people.